Stop Guessing. Start Tracking

If you’re a Canadian trucker, chances are your truck is spotless—but your paperwork isn’t.

Fuel receipts in the glove box. Repair invoices under the seat. Meal slips crumpled in a bag.

It feels harmless in the moment. But at tax time, that chaos quietly turns into missed deductions, higher taxes, and unnecessary stress.

Let’s fix that.

Why Receipt Tracking Matters More Than You Think

In trucking, every dollar counts. Fuel, maintenance, meals, insurance, repairs—these aren’t small expenses. Over a year, they add up to tens of thousands of dollars.

If you don’t track them properly:

- You pay more tax than you should

- Your accountant has to guess

- CRA gets suspicious when numbers don’t line up

- Cash flow feels tight—even during busy months

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• Good bookkeeping isn’t about paperwork. It’s about keeping more of what you earn.

The CRA Reality Truckers Can’t Ignore

Under Canadian tax law, the CRA requires:

- Clear records of business expenses

- Proof of HST paid and collected

- Receipts kept for at least 6 years

- Accurate income reporting for audits or reviews

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• No receipt = no deduction. No system = no protection.

The Simple System Every Trucker Should Use

You don’t need spreadsheets or late-night paperwork sessions.

You need one simple habit:

Track as You Go.

Here’s how most successful owner-operators do it:

- Snap a photo of receipts right after the purchase

- Upload fuel, repairs, meals, tolls, parking—everything

- Store it digitally so nothing gets lost

- Let your bookkeeper organize it monthly

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• That’s it.

No piles. No panic. No scrambling in March.

Practical Example: Two Truckers, Two Outcomes

Mike and Dave both drive similar routes and earn about $180,000 a year.

Mike (No System)

- Loses half his receipts

- Claims rough estimates

- Misses thousands in deductions

- Ends up owing unexpected tax

- Stressed every tax season

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• Dave (Tracks as He Goes)
• - Snaps receipts on his phone
• - Uploads weekly
• - Claims full fuel, repair, and meal deductions
• - Maximizes HST credits
• - Knows his real profit all year
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• Same miles. Same work. Very different outcomes.

Why This Makes Tax Time Easy

When your receipts are organized:

- Your tax return is accurate

- Your deductions are maximized

- CRA questions are easy to answer

- You stop guessing your profit

- You gain confidence in your business

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• That’s real peace of mind.

Best Tools for Truckers on the Road

You don’t need anything fancy—just tools that work while you’re driving:

- Receipt capture apps (e.g. Hubdoc, Text, QBO)

- Cloud bookkeeping software (e.g. QBO, Xero)

- Monthly bookkeeping support (e.g. SNF Accounting)

- A bookkeeper who understands trucking (e.g. SNF Accounting)

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• The key isn’t the app. It’s consistency.

Stop Letting Paperwork Cost You Money

If you’re working long hours but still wondering where the money went, it’s not the road—it’s the records.

Clean books turn hard work into real profit.

How SNF Accounting Helps Canadian Truckers

At SNF Accounting, we specialize in bookkeeping and tax services built specifically for Canadian truckers and owner-operators.

We help you:

- Track expenses properly

- Claim every legal deduction

- Stay CRA-compliant

- Reduce tax surprises

- Focus on driving—not paperwork

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• 📌 Bookkeeping plans designed for truckers, starting from just C$150/month.

📌 Monthly support, no judgment cleanups

📌 HST, payroll, and tax handled correctly

📧 contact@snfaccounting.com 🌐 https://www.snfaccounting.com/book-meeting